You’ll have the option of various pricing structures when choosing the virtual room. These range from per-page costs or user fees, to pricing for storage sizes and flat monthly fees. The fees differ from vendor to vendor and can range from a few hundred to thousands of dollars per year for advanced virtual data rooms.

The per-page price that ranges from $0.40 to $0.85, is perfect for small projects that need a specific number of documents. However, this pricing system can be costly for larger projects. This can lead to high invoices and even overage charges. FirmRoom offers flat-rate pricing that allows deal teams to concentrate on their work and negotiate a fair price.

Another approach to data room pricing is to set a price for a set amount of time, and then charge a monthly fee following that. This is ideal for companies that don’t know how long their transaction will take, but it can be an unwise choice for M&A deals, which often take longer than expected. Furthermore, free virtual data rooms aren’t always reliable because they don’t have any revenue stream to fund customer service. In the event of downtimes your team could face unexpected costs and loss in productivity. A reliable data room can save your business from unnecessary costs making your deal more profitable.

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