Security of documents is an essential element of any company. If someone else has access to sensitive information, it can be compromised quickly. From compromising personal data of customers to exposing financial details regarding credit and bank accounts businesses must be vigilant to protect their documentation.
Password protection is among the most basic methods to make sure that a document cannot be accessed in the event that it ends in the wrong hands. Combining password protection with other features to protect documents such as downloading and tracking views can be an effective tool to stop criminals from theft of intellectual property.
If a company decides to implement document security, it will require an explicit policy on passwords that describes how passwords are created and maintained. This applies to both employees as well as customers. Making a password policy that requires use of a combination of upper and lowercase symbols, letters, numbers and other characters will ensure that passwords aren’t easily cracked or guessed by cybercriminals.
Another method to increase security of documents is to ensure that only certain teams have access to specific documents or digital cabinets. For instance, an employee data file could only be accessible to staff in HR while the most important client pitch might only be accessible to the sales team. Using software for document security that allows for different permissions is a good method to accomplish this while ensuring that teams can be productive and efficient.
